Introduction
HR team plays a crucial role in every business, whether small or large. Sometimes the work-load can be overwhelming, and manual processing can lead to errors. For efficient HR management, many companies now prefer human resource management systems.
These HR applications are mainly built on software platforms like Microsoft SharePoint. They can greatly improve HR processes. SharePoint HR systems boost productivity, speed up growth, and enhance your company's performance.
What is SharePoint
Microsoft SharePoint is an collaborative software platform that allows companies to manage multiple aspects of their processes. It offers a plethora of functionality to businesses:
- Collaboration site
- Automated workflow engine
- Data storage repository
- Video conferencing software
- And many others.
Companies can customize their SharePoint platform according to their needs.
They may choose from an extensive software library which includes among other:
- Word
- Excel
- PowerPoint
- Outlook
- OneDrive
- Teams
- Copilot
Microsoft Partner companies, such as Infowise, provides SharePoint-based platforms. Companies can integrate those into their SharePoint and take its capabilities to the next level.
Two versions of Microsoft SharePoint are available in the market.
- SharePoint On-Premise - managed internally by your IT team.
- SharePoint Online - cloud offering fully managed by Microsoft.
Some companies also employ a hybrid strategy. In these cases their environment consists of a mix of on-premises and cloud components.
SharePoint for HR Management
SharePoint is a versatile platform that any department can use and customize according to their particular needs. SharePoint human resources management systems are useful for example:
- To simplify employee onboarding process
- To securely store personal information
- To update employees about policy changes
- To manage leave and attendance
- To conveniently manage the recruitment process.
Companies can for instance integrate Infowise pre-built HR Recruitment process to enhance their SharePoint functionality.
SharePoint-based HR portals can help the HR team in many different aspects. Following non-exhaustive list of potential HR process implementations:
Employee Onboarding and Recruiting
SharePoint HR portals allow the HR team to conveniently power through a vast number of employee applications. Instead of reviewing hundreds of printed resumes, the HR manager can search for the desired resume in the database.
HR management can keep track of completed tasks by reviewing the centrally integrated checklists. For example, multiple HR officers had to interview various IT specialists and select one. They can monitor the process progress via convenient checklist. Real-time dashboards allow the HR team and new hires to visualize the onboarding progress.
SharePoint human resources management system assist in generating reports and gathering interview statistics of the candidates. It can also create automated emails for interview invitations, notify candidates about rejection, welcome, and farewell emails, and create reminders and notifications.
SharePoint users can create an extensive knowledge base and include all necessary information for the new hires. A knowledge base can contain information such as:
- Company mission and guide
- Employee handbook
- Work responsibilities
- Benefits
- Employee training
- E-forms
Employee Management and Evaluation
HR staff can manage employee-related operations and contents by using SharePoint HR portals. Document management becomes easy for the HR team. They can track changes and view the history of the employee documents, contract, or updated job description.
Data encryption allows companies to protect employees’ sensitive information, control access or dictate document downloading. SharePoint can also generate alerts about unauthorized access to employees’ information.
HR management can conveniently communicate with the employees through their profiles. They can also:
- Track and approve salary changes
- Monitor the attendance and working hours
- Keep track of leaves and absents
- Schedule shifts
- Manage enrolment for courses
HR portals also allow the HR team to evaluate employee performance conveniently. They can report on task completion, review performance, and training results. Assess employees’ knowledge and skills after training and provide feedback to the employees. You can also conduct surveys to measure employee satisfaction and submit self-assessment questionnaires.
Keep Track of Policies and Procedures
HR staff has to make sure that the company policy complies with the state, local, and federal labor laws. They also have to make sure that the employees are meeting the company policy.
HR management can associate regulations with centrally stored policies and procedures. You can easily monitor the status of the policy, active and expired certifications through the dashboard. Employees can easily acknowledge compliance with training, policy, or regulations.
The HR team can schedule notifications to review and update policies or certifications that are about to expire. Audio, Video, and Graphics training materials integrated into the SharePoint HR portal allow HR management to conduct knowledge tests and arrange policy compliance training.
Conclusion
Automated and smart solutions have become a must-have in today’s competitive business environment. SharePoint and its HR portals can drastically improve the operations of your HR team.
Infowise
At Infowise, we serve as your strategic partner. We assist public and private enterprises in their digital transformation endeavors with our scalable, smart, and robust solutions.
Our product Infowise Ultimate Forms contains 19 SharePoint components. We developed them to give you the power to innovate, automate, and scale up your processes.
We designed our product for optimum interaction with various SharePoint features and third-party applications. It provides seamless integration with SharePoint. It constitutes the structural foundation for going paperless and facilitate your transition to digital transformation.
Click here to install Infowise Ultimate Forms 30-days free trial. After you've installed Infowise Ultimate Forms, create an unlimited number of Business Process Applications.
We have a solution for you when you are short of time and staff as well. Install one of the ready-to-use templates from our vast business process solution library. You can then re-purpose it to better service your needs.
